The quality of conference room technology is crucial to the effectiveness of meeting experiences. If people are unable to connect with one another in meetings due to technical glitches the experience for the team is less effective and productivity suffers. A bad experience at a meeting can cause a drop in morale, both for remote and office workers. The positive side is that the implementation of technology to facilitate boardroom meetings allows businesses to cut expenses and ease stress by increasing productivity and enhancing remote collaboration.
The type of conference and the environment in which it is organized will determine the most appropriate technology to utilize for your conference room. From small huddle areas to large conference rooms and executive boardrooms, there are solutions available for every space. Regardless of the size or type of event, it is important to choose a system that is scalable, affordable, easy to use and provides high-quality support.
Participants are able to collaborate more easily with flat panels, interactive devices like digital whiteboards, than they could with traditional methods. They offer a larger display surface for more immersive presentations and can be operated with touchscreens or a mouse to provide hands-free access. Some even have HD cameras that remove the fish-eye effect and provide remote users with a more natural view of the speaker.
Video conferencing is becoming more popular in meeting rooms. High-definition cameras with improved audio systems offer more realistic and engaging video calls that make attendees feel more connected to one another. Many video conferencing software tools have document sharing features that make it unnecessary to send emails back and to allow all participants to collaborate and produce documents in real time.